Region IX Education Cooperative Leadership Team Meeting
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Date: 5/7/15
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Start Time: 8:15 am End Time: 10:00 am
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Attendees:
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april, melina, brenda, dahn, freed, gina, bryan, mary, and likis
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Mission Statement:
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1. Communication
2. Interdependency
3. Leadership development
4. Support across programs
5. Decision making
6. Direction
7. Vision
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Goals:
1. Effective communication to staff of our agency’s policies, procedures and programs.
2. Provide timely and useful information regarding budget.
3. Build our capacity as leaders.
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Measurement:
1. By employee feedback and satisfaction. (quarterly review). We will create a staff folder in google docs and drop the information we want to disseminate in. Staff will be able to make comments.
2. Quarterly review.
3. Report outs each month. Documentation of leadership participation.
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Norms
1. Be respectful and listen to others.
2. Arrive and end on time.
3. Set aside bias to see the bigger picture.
4. Be supportive of the final decision.
5. Be prepared, organized and kind.
6. Minimize multitasking. Be Present.
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Agenda
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Decisions/Actions
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End of Year Activities
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May 20 - Potluck
Discussed potluck after cc meeting. Mary said would have to be after 12:00. The meeting will run up to then. Diane will send a google doc. Some staff already off contract others in schools as it is the last week. Recognize people who have celebrations (retirement, new positions)
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Employee Salaries 1516
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Step Increases
Are all employees getting a step up? Budget was presented that every employee would get a step up on the salary schedules with an increase. This is based on the CC approval on May 20th.
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Additional Funding
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When program(s) budgets are in the red, should there be a request document in place?
there have been discussions about programs in the red and have needed to be supported by operational funds. Currently, there is not any criteria to ask for operational support. Mary said all programs are working within their budget. Fred said we need to have a process when budget does not look like it will support. Mary said the process is the budget committee and program managers working with the business manager.
Fred said during the budget committee if we put operation into PD to help the schools directly, but we are using operational to float programs then does not directly benefit districts. Carmen said she felt would need to be assessed on individual basis. Mary said it was determined in the budget committee. April asked how often are there budget committee meetings. Carmen said schools have a budget/audit committee and not a requirement of RECs. She suggested that leadership could be used for that. Currently a new system in place to track funds coming in from IGAs and how supporting districts. Likis asked if every program pay the same amount in indirect costs. Carmen explained depends on the program and the cap is 8%. But, programs can cap it at less than 8%.
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Event Facilitation Opportunities
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Additional compensation for employees who would like to help out with summer events?
There will be several events over the summer. Can employees who are off contract help with events using the additional compensation form? Yes, need to use the form. Gina suggested going to the program directors. April will talk to program directors about staff.
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Employee Policy Manual
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Updates from Carol Helms?
Carol is suppose to have updates from Carol on May 15th for the CC meeting. Will be on the agenda for the next coordinating council meeting. Would come back at the June meeting for final approval.
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EOY Reports and APR
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Mary would like to leave the guts of the annual performance report for the new director. Also provide an end of year report to the CC meeting which would come from the APR. Mary said use last year’s old annual performance report spreadsheet. Likis will present EOY at May meeting. Mary asked for APR by the end of the June. Melina’s report will be presented in June.
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EOY check out with employees
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Fred will send the Google Doc to completed for people leaving or going off contract. All others need to sign off that completed contract days and leave in R9 matches leave in Visions.
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Reports-Verbal
Heads Up - Celebrations -
Info for whole organization
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Please type your department comments below:
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Education Services:
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Child Finds are almost complete. Attendance is down again this year, but schools are pleased with the kids we did get.
Ellen and Dahn attended the LRP Special Education Law conference in Denver. Excellent sessions!
There is only one PD event remaining for the year. CPI on May 15th. Ellen and Chelsea will be the trainers.
School psychologist position pending. Also will be looking for a PT. All other requested positions are covered at this time.
Carl Perkins application has not reached approval at this time. CCRB has requested revisions before final approval. I will discuss with superintendents at CC meeting before continuing with revisions.
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Developmental Services:
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1.Staff involved in Community Child Find Clinics: Ruidoso, Hondo, Capitan, Carrizozo and Corona
2. DOH/FIT Site Visit Tuesday May 4th. Updates, Planning for Annual Meeting-June 17 & 18
3. Consistency this year with total numbers served, transitioned and new referrals.
4. Looking forward to partnering with Early Head Start
5. All staff planning to return next year--and
Welcome MELINA!! |
Technology Services:
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Head Start
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Human Resources:
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Please turn in all employee evaluations, remind employees to turn in Re_employment notice, employee EOY close out for each department, employee terminations- close out with supervisor and HR.
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Special Projects:
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Year to Date Professional Development Region IX has supported through events: July 1, 2014 - May 7, 2015
Total = 11,238 people
Full June 2015 Calendar - NMTEACH is here! June & July Events - Tech support for NMTEACH
April wants to coordinate with Bryan to make sure we support PED as they have asked for support with technology.
KUDOS - Mary Reeve, Dahn Freed and Ellen Virden, Kim King, Christine Gramer, Diane Bowers for their parts in making the 2015 SEB Autism Project happen! Rave reviews on the following - registration, facilitators, Ipads, venue, parking, and food.
New IGAs:
UNM ECSC: $250,000
Kindergarten Observation Tool: $231,516
Increased IGAS:
Career and College Readiness:$226,100
Reads to Lead: $298,023
Next year special projects and fiscal will be implementing codes to better track expenditures and revenues.
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School Based Health Services:
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-SBHC is completing sports physicals for outlying schools.
-As of 5-6-15 we have had 2339 behavior visits, Physical health visits 546.
-We are able to provide CDL physicals for the member districts at a cost of $50.00 this is by appointment only.
-BH providers will see patients by appointment only during the summer. The patients are encouraged to use the sbhc@regionix.org email to set appointments with providers. Notification will be posted on the door.
-Parenting will be completed in June we have provided COS parenting for 24 for the school year.
-Maze of Life five schools attended for a total of 265 students. There were 17 booths representing 15 agencies or organizations. The booths were manned by 42 adults, 9 high school students, and 2 judges. We had several volunteers that helped construct and breakdown the Maze, arrange for food and man the food area, and volunteer to run a booth.
- Mary Lou our physical health provider will be wrapping up her contract days next week.
-Went to County Commissioner meeting 5-5-15 to present and seek additional funding for SBHC. Melissa Gebhart was in attendance and spoke of the history of clinic when she was program director.
-Head 2 Toe attended by all four providers.
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WIA:
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Fiscal:
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Open next year database by end of next week
Change signature lines on Travel form
Examine/close open POs
Final Budget/error free due to PED 5/29
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PLC Topic: Leadership Training
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Topics and actions for next meeting:
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Next Meeting
Date:
Time: 8:15 – 10:00
NO leadership meeting for June.
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Present at Meeting-
Facilitator:
Time Keeper: Carmen
Scribe: Dahn
Resource:
Blogger: Bryan Thursday at 3:30pm
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Friday, May 8, 2015
Leadership Meeting 05/07/2015
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