Leadership Meeting 12/2/2014

Region IX Education Cooperative Leadership Team Meeting
Date: 12/2/14	Start Time: 8:19 am End Time:  10:00 am
Attendees:	Mary , Likis, Dahn, Melina, Fred, Bryan, Gina Carmen,  Brenda
Mission Statement: A leader in innovative educational services supporting schools and communities with maximum opportunities	1. Communication 2. Interdependency 3. Leadership development 4. Support across programs 5. Decision making 6. Direction 7. Vision
Goals: 1. Effective communication to staff of our agency’s policies,  procedures and programs. 2. Provide timely and useful information regarding budget. 3. Build our capacity as leaders. Set organizational goals in January 8, 2015	Measurement: 1. By employee feedback and satisfaction. (quarterly review). We will create a staff folder in google docs and drop the information we want to disseminate in. Staff will be able to make comments. 2. Quarterly review. 3. Report outs each month. Documentation of leadership participation.
Norms 1. Be respectful and listen to others. 2. Arrive and end on time. 3. Set aside bias to see the bigger picture. 4. Be supportive of the final decision. 5. Be prepared, organized and kind. 6. Minimize multitasking. Be Present.
Agenda	Decisions/Actions
Staff Meeting Agenda	Eat first Open with reason for meeting Mission Statement Results on survey- Mary will develop information Future focus, goals  and budget talk Insurance information and supplemental plans Safety and workmans comp Department report outs Bryan google FYI Celebration Leadership Team For Fun-Likis aflac and nation wide 5 minutes each (optional for attending) Mary will send out reminders for meeting Discussion on what each department will bring Ed Svc - Salads Dev Svc - Vegetables HS - Desserts SBHC - Drinks Tech - Salads WIA - Paper Goods
survey results
Budget and Planning Calendar	Carmen will create spreadsheet to get department's’ proposed budget and justification with staffing plan for 2016.
Goals for 2015 -2016	Set organizational goals in January 8, 2015
Emails Quarantined
MWT - Unit Plan Plan	Options Continue development & marketing commit budget and resources Discontinue project Bryan will report to CC.
Event Calendar	Review of process and add Dahn
R9 Accountability	Lets set a meeting date and time Bryan, Dahn, Melina, Gina, Teresa, Fred, Brenda Meeting at 1pm to 2pm on 12/9/2104 Region IX ITV Room
Reports-Verbal Heads Up - Celebrations - Info for whole organization	Please type your department comments below:
Education Services:	CPI- January 28,29, 30. RHS CPI- Tentative January 6 for all staff on de-escalation strategies. WJIV-Attended by Amy Gonzales, Likis Vuicich, and Dahn Freed. Related services are meeting monthly, with different providers presenting on the best practices for autism.  Elena Gallegos January 23rd. Child find will be planning for spring kindergarten registration and child find round ups. Will provide dates as available. Carl Perkins budget revisions in the process based off of final allocation.
Developmental Services:	Professional Development-Individualized Family Service Plan: Functional Outcomes I/Functional Outcomes II-Embedding Strategies into Daily Routines and Activities.  This is scheduled for 12/3/14 Helping Families with Holiday Needs: Lincoln County Episcopal Church, Alto Cafe, and Lincoln County Santa’s Helpers.
Technology Services:	• 3 Techs - (John, Robert, Stacy) Attended NM TIE Conference in Alb • Discovery Testing Started this week at all sites • Tech Staff working with technology on Capitan Building committee • Techs attending PARCC Testing preparation meetings with guidance counselors
Head Start	+Holiday Decoration this Friday with Community Resources available. +Received a very positive report from NAEYC for the Capitan site - we are re-accredited until 2020.   +No word on EHS/Partnership yet, although I did submit a 5 page response to weakness.
Human Resources/Events Facilitation:	Employee policy
School Based Health Services:	- DOH RFP due Janurary 16. -GBG- supplies ordered and in for SVP new teacher training 12-5-14 -WME is also on board for GBG and working with them to set training for new teachers and aids. -Billing getting caught up and manageable.   -BH providers receiving training infant and child mental health  12-4 &5. -MCO billing training on the 10th in Las Cruces -Youth Advisory Council started and moving toward promotion materials for all school districts and planning a trends survey.
WIA:	Closing out audits by Dec 31.   New payment process is almost in place.  WIA Youth contract was awarded to R9 for one year.  Will go to Exc. vote in Feb.   Explore possibility to raise stipends
Fiscal:	Positions movement / filled FY 2014 Audit Findings Fund Balance Report Reports training Hospitality fund??
PLC Topic: Leadership Training	? Visions training
Topics and actions for next meeting:	Goal Setting
Next Meeting        Date: January  8, 2015 Time:   8:15 – 10:00	Facilitator: Mary Time Keeper: Likis Scribe: Dahn Resource: Blogger: