Thursday, January 8, 2015

Leadership Meeting 01/08/2015



Region IX Education Cooperative Leadership Team Meeting

Date: 1/8/15
Start Time: 8:15 am    End Time:  10:00 am
Attendees:
Fred, Likis, Mary, Bryan, Brenda, Gina, Dahn, Carmen, Melina
Mission Statement:
1. Communication
2. Interdependency
3. Leadership development
4. Support across programs
5. Decision making
6. Direction
7. Vision
Goals:
1. Effective communication to staff of our agency’s policies,  procedures and programs.
2. Provide timely and useful information regarding budget.
3. Build our capacity as leaders.
Measurement:
1. By employee feedback and satisfaction. (quarterly review). We will create a staff folder in google docs and drop the information we want to disseminate in. Staff will be able to make comments.
2. Quarterly review.
3. Report outs each month. Documentation of leadership participation.
Norms
1. Be respectful and listen to others.
2. Arrive and end on time.
3. Set aside bias to see the bigger picture.
4. Be supportive of the final decision.
5. Be prepared, organized and kind.
6. Minimize multitasking. Be Present.

Agenda
Decisions/Actions
Mission Statement
A leader in innovative educational services supporting schools and communities
with maximum opportunities
Review Goal Achievement FY 14
Goals are posted above:
  1. communication goal status -
    1. survey was done
    2. Blog was done
    3. added additional staff meeting
Survey Results - feedback from staff meeting
  1. Leave big organizational goal the same.
Setting Organizational Goals 2016
  1. Communication
    1. Steps to implement
      1. Executive director will institute a monthly newsletter
        1. HR will provide a picture / bio of new hires to Exec. Dir. for newsletter.
      2. Implement a mid year new staff orientation
      3. Blog will continue, be added as a link on the staff resource page - web site & promoted during staff meetings & tech bits.
  2. Create a three year sustainability plan
Budget Planning Calendar FY 16
  • 2.9.15 - Program budgets returned to Fiscal Manager and Executive Director
  • 2.25.15 - Work Session / Program budgets presented to Coordinating Council
  • 3.18.15 - Review staffing / salary proposals / facility requirements / increased costs.
  • 4.15.15 - Final work session
  • 5.20.15 - Proposed adoption of budget by Coordinating Council
R9 Accountability
Discussed modification options for R9 Accountability to simplify the process and consolidate the information required for reporting purposes.
Employee Policies and Procedures
Leave Policy, Compensation for Non- Exempt and Exempt Employees, NCD policy, Loss Prevention and Control
  1. Fred will upload policy to google doc, share it with leadership for comment on the above sections.
  2. Supervisors will comment on each section or area as appropriate to their department.  Add a “No Comment” if you don’t have one. Deadline of February 1, 2015 for comments
Reports-Verbal
Heads Up - Celebrations -
Info for whole organization
Please type your department comments below:
Education Services:
Upcoming professional development for January includes 1/23 Elena Gallegos, 1/28-29 CPI Initial training, 1/30 CPI  Refresher. Ellen, Chelsey and Dahn conducted all staff CPI units 1-7, and 10 at RHS on 1/6/15.
Spring Kindergarten dates:
Ruidoso Thursday, April 2nd, 2015; Capitan Thursday, April 16th,2015; Hondo Friday, April 17th, 2015; Carrizozo Thursday, April 23rd,2015; Tularosa Friday, April 24th, 2015; Cloudcroft Thursday, April 30th,2015; Corona Tuesday, May 5th, 2015 will be held on
Sped coordinators meeting to begin review of SEAS forms in February.
Last mentor meeting for the year on February 6th
Dahn will be attending Carl Perkins Grant Application Workshop 1/14 and 1/15 in ABQ.
Related Services meeting is on Thursday, January 15th.
Developmental Services:
Staff Development/Phase II Transdisciplinary Team Approach-January 14,2015
Processing new referrals (5 currently)
Transition Meetings on Track
LEA Quarterly Reports regarding potentially eligible Part C to Part B children Due February 1, 2015
Carolina completing State Mandated Family Service Coordination Training.  
Technology Services:
  1. 1/9/2015 Pearson Access portal data validations each location.
  2. 1/9/2015 Pearson Access PNP for each student
  3. 1/9/2015 Pearson Access updates / materials ordering for PARCC
  4. 1/22/2015 PARCC Trial run
    1. establish caching server each location
      1. hondo, capitan, carrizozo, corona, cloudcroft, tularosa
    2. system check tool on each test computer (1400)
    3. assist test coordinators with configuring sample data pool
  5. Tech Bits #2 Region IX 1/8/2015
  6. Tech Bits #4 Training staff Cloudcroft 1/7/2015
  7. TEch Bits #1 Training Mid/High Staff Capitan
  8. On-going Capitan Building Advisory for technology in new High School.
Head Start
  • 1.  Region IX is on the list to receive the EHS/CC grant - we have not received the NOA as of yet.
  • 2.  We are conducting the annual Self-Assessment for the next 2 weeks.  A draft report  will be presented to PC and CC in February.
Human Resources:
I. As the Loss  Prevent and Control Coordinator, I will need to conduct a training(s) to supervisors and/or managers before February 13, 2015 to fulfill requirements mandated by the GSD Risk Management Division.
Topics that are required to be cover are -
1. It is required that training be provided to supervisors on relate pertinent loss prevention and control information to the worker. This training in employment-related civil rights is critical to loss prevention and control and provides managers
and supervisors with techniques necessary for treating all state employees in a fair and consistent manner.

2. Federal law, including, Title VII of the Civil Rights Act, and state law, including the Human Rights Act
(Sections 28-1-1 and following NMSA 1978), and other applicable laws and regulations, protect against civil rights violations on the job. Training on these provisions must be included in loss prevention and control training on a continuing basis which must discuss loss prevention and control policies, procedures, and strategies with employees, individually and at group training sessions.

II. Also look Lorena Rue and myself will be conducting safety inspections at all R9 worksites before February 13, 2015.

III. I plan on working with supervisors on re-evaluating Non-Exempt and Exempt employee status to see if changes need to be made.

IV. 90 day evaluation - There may be a few supervisors that have not turned in a 90 day evaluation on a new employee(s). Per our employee pay valuation must be done for all new employees. This includes an employee(s) who have moved into a new position,.If you have not please do so as soon as possible .

V. For staff email you can use the following - regionixemployees@regionix.org
VI. Phone changes updates
VII. April 15, 2015 update salary schedules and/or job descriptions
Event Facilitation:

School Based Health Services:

WIA:
  • Currently undergoing a state validation.
  • Increase in enrollment.
  • Federal guidance for WIOA should be released this month.
  • Very pleased with the staff.  Quality of work is exceptional.  Great team.
Fiscal:
  • Training at your staff meeting
  • Department survey
  • Budget season
PLC Topic: Leadership Training

Topics and actions for next meeting:

  1. Loss Prevention Control Training at next meeting. 2-05-2015
  2. Review/Resolve Policy and Procedure comments
  3. Build Smart Goals for Next Year Organizational Goals.
  4. March meeting review evaluation forms
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