Leadership meeting 11/6/2014

Agenda	Decisions/Actions
Mission Statement	A leader in innovative educational services supporting schools and communities with maximum opportunities Mission approved
Survey Results	-Mary handout on understanding results- -Roy Presents: 43 replies out of 65 employees 1 division with 0 replies -An ONI is a tool to use for making organizational improvements & not to be used as a blame game -plan will be to work on organizational gaps and to spend time moving forward to look at departmental reports and gaps and strategize for department and organizational shifts to adjust the gaps to be acceptable. -Teresa suggests that this document is a starting point for starting conversations and relationship building. Next steps.. - Mary will provide departmental reports to individual departments Possible - activity for December Staff Meeting
Scheduling training rooms	Posted events coordinator position internally - ITV room and Conf Room only reserved thru Kim King
Equipment checkout	Check out equipment & supplies thru Fred Romero only. in Freds absence - A plan will be developed. Suggestion from group is to have an establi shed pool of in house event facilitation equipment and materials and supplies for our internal use. Keep projector and baseline equipment for ITV Room Conference Room Fred will put together a “ROOM” Box for each Conference Area - with a list of contents.  Presenters will be responsible for making sure contents are in place at the end of the day. At December meeting have a list of mid year supplies order - Add Stamps to the order.
R9 Accountability	Define Purpose Work Day Compliance for Contracts Leave Verification APR Departmental Reports who’s using Updates and Modifications suggested Team for R9 planning Dahn, Melina, Gina, Teresa, Fred, Brenda. PD, Employee Leave, Hrs of svc to schools
Statewide On-Line Learning Support	Continue or Discontinue support for Statewide online learning - 67 support tickets Dyslexia K3+ Provide single user pricing, or district level pricing at a per person rate.  - suggest $50.00 per person. If we do - it should be updated and made current. Pricing for our internal professional development - we have a district(dexter) outside of Region IX using the site. schedule - PD on Moodle for instructors
Phone	Fred is in charge of phones. Head Start phone issues would be solved by going back to their old phone# as primary phone.
Staff meeting for December	12/18/2014 - 12 to 2pm - come have lunch Ed Svc - Salads Dev Svc - Vegetables HS - Deserts SBHC - Drinks Tech - WIA - Paper Goods
Reports-Verbal Heads Up - Celebrations - Info for whole organization	Please type your department comments below:
Education Services:	CPI- November 7 and December 5. In the process of scheduling another initial and one more refresher course for after winter break. Several requests for SAT/ RtI training, including FBA/BIPs.  Also requests for training on social stories. Diagnosticians have the opportunity to attend training on the WJIV November 10th. Related services are meeting monthly, with different providers presenting on the best practices for autism. Training on STAR and Links curriculum for autism was a success! Child find will be planning for spring kindergarten registration and child find round ups. Carl Perkins, working with POS to get advisory meetings scheduled in November.
Developmental Services:	Staff has completed training on State IFSP, TTA policies/procedures, IDA Institute. Likis updating DS program policies/procedures  to reflect State DOH/FIT regulation changes/updates Professional Development Opportunities:Frankie-Teach Scholarship Carolina-Home Visiting, Service Coordination All-IFSP Development/EI Outcomes & Strategies Record referrals currently: working quickly to expedite all referrals.  This has significantly impacted DS budget, which is a good thing.
Technology Services:	Cloudcroft Google Docs training weekly on wednesdays during PLC’s Lincoln County Voting support for wifi Getting started prepping for PARCC testing in districts 3 Techs going to NM TIE in November
Head Start	-Staff attending PD events (CLASS, Regional HS Conference, and Challenging Behavior Workshop) -December - upcoming Family Engagement Activities (Holiday Dec & IMIL) -Moved Self-Assessment to January -Working on Community Assessment --Moving staff around - need a Teacher in Ruidoso -Enrollment is low - need 3 children in Capitan and 7 in Ruidoso to meet funded enrollment.
Human Resources/Events Facilitation:	Sign-out sheet in Events storage room
School Based Health Services:	-SOS has been implemented for RHS.   Working on dates for RMS and Carrizozo in the spring. Natural Helpers were trained. -GBG up and moving in SVP and for outlying schools. -Operational Plan for OSAH complete and moving toward RFP coming this month. -SBHC strategies for SCHIP chart reviews -the square form has been updated and given to Mary to get approval of changes from Coordinating Council. -Youth Advisory Council beginning steps starting this month. -Staff has attended Light the Fire 11-29-14 with 45 students from area schools. -Barb did an interview with NM in depth out of ABQ regarding Suicide prevention. -Attended two health fairs one at ENMU and LCCHC at Mescalero.
WIA:	As a result of several audits, we have implemented a QA process that is proving to be efficient and a good training tool.  October was a huge month of learning new processes and procedures and the staff excelled in support and collaboration.  They are becoming a strong team.  November 3-7 is another state review that is in preparation for a Federal review this winter. We have completed training this month that is enabling us to be completely paperless.  WIA staff transitioned seamlessly.   A new process for paying the WIA participants is being developed. We are finding it necessary to move back to the direct deposit. Hoping this will be implemented by Jan. 1, 2015 Enrollment is coming back up due to the great staff that is in place and the ability to step away from the paper file process and spend more time in the field.  Duplication of case management is almost none. The EAWDB meeting is the 18th of November and they should make a decision on how to award the WIA contract for July 1, 2015
Fiscal:	In sight of Teresa’s resignation, which we are very sad about, an Administrative move has been done with Fred, he will now be the Personnel Services Manager which encompasses HR, PR, benefits, and Risk Management.  We currently have an in house position open for Events Coordinator, which will oversee and be in charge of event facilitation. Google Docs:  Travel Flow Chart and Purchasing Flow Chart Travel- requests you put in Who What Where When Why
PLC Topic: Leadership Training	Visions Training - reporting
Topics and actions for next meeting:	Planning for Staff meeting on the 18th