Region IX Education Cooperative Leadership Team Meeting
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Date: 12/2/14
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Start Time: 8:19 am End Time: 10:00 am
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Attendees:
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Mary , Likis, Dahn, Melina, Fred, Bryan, Gina Carmen, Brenda
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Mission Statement:
A leader in innovative educational services supporting schools and communities with maximum opportunities
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1. Communication
2. Interdependency
3. Leadership development
4. Support across programs
5. Decision making
6. Direction
7. Vision
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Goals:
1. Effective communication to staff of our agency’s policies, procedures and programs.
2. Provide timely and useful information regarding budget.
3. Build our capacity as leaders.
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Measurement:
1. By employee feedback and satisfaction. (quarterly review). We will create a staff folder in google docs and drop the information we want to disseminate in. Staff will be able to make comments.
2. Quarterly review.
3. Report outs each month. Documentation of leadership participation.
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Norms
1. Be respectful and listen to others.
2. Arrive and end on time.
3. Set aside bias to see the bigger picture.
4. Be supportive of the final decision.
5. Be prepared, organized and kind.
6. Minimize multitasking. Be Present.
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Agenda
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Decisions/Actions
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Staff Meeting Agenda
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survey results
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Budget and Planning Calendar
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Carmen will create spreadsheet to get department's’ proposed budget and justification with staffing plan for 2016.
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Goals for 2015 -2016
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Set organizational goals in January 8, 2015
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Emails Quarantined
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MWT - Unit Plan Plan
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Bryan will report to CC.
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Event Calendar
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Review of process and add Dahn
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R9 Accountability
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Lets set a meeting date and time
Bryan, Dahn, Melina, Gina, Teresa, Fred, Brenda
Meeting at 1pm to 2pm on 12/9/2104 Region IX ITV Room
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Reports-Verbal
Heads Up - Celebrations -
Info for whole organization
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Please type your department comments below:
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Education Services:
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CPI- January 28,29, 30.
RHS CPI- Tentative January 6 for all staff on de-escalation strategies.
WJIV-Attended by Amy Gonzales, Likis Vuicich, and Dahn Freed.
Related services are meeting monthly, with different providers presenting on the best practices for autism.
Elena Gallegos January 23rd.
Child find will be planning for spring kindergarten registration and child find round ups. Will provide dates as available.
Carl Perkins budget revisions in the process based off of final allocation.
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Developmental Services:
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Professional Development-Individualized Family Service Plan: Functional Outcomes I/Functional Outcomes II-Embedding Strategies into Daily Routines and Activities. This is scheduled for 12/3/14
Helping Families with Holiday Needs: Lincoln County Episcopal Church, Alto Cafe, and Lincoln County Santa’s Helpers.
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Technology Services:
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• 3 Techs - (John, Robert, Stacy) Attended NM TIE Conference in Alb
• Discovery Testing Started this week at all sites
• Tech Staff working with technology on Capitan Building committee
• Techs attending PARCC Testing preparation meetings with guidance counselors
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Head Start
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+Holiday Decoration this Friday with Community Resources available.
+Received a very positive report from NAEYC for the Capitan site - we are re-accredited until 2020.
+No word on EHS/Partnership yet, although I did submit a 5 page response to weakness.
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Human Resources/Events Facilitation:
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Employee policy
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School Based Health Services:
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- DOH RFP due Janurary 16.
-GBG- supplies ordered and in for SVP new teacher training 12-5-14
-WME is also on board for GBG and working with them to set training for new teachers and aids.
-Billing getting caught up and manageable.
-BH providers receiving training infant and child mental health 12-4 &5.
-MCO billing training on the 10th in Las Cruces
-Youth Advisory Council started and moving toward
promotion materials for all school districts and planning a trends survey.
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WIA:
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Closing out audits by Dec 31. New payment process is almost in place. WIA Youth contract was awarded to R9 for one year. Will go to Exc. vote in Feb.
Explore possibility to raise stipends
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Fiscal:
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Positions movement / filled
FY 2014 Audit Findings
Fund Balance Report
Reports training
Hospitality fund??
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PLC Topic: Leadership Training
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? Visions training
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Topics and actions for next meeting:
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Goal Setting
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Next Meeting
Date: January 8, 2015
Time: 8:15 – 10:00
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Facilitator: Mary
Time Keeper: Likis
Scribe: Dahn
Resource:
Blogger:
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This is a publication generated by the leadership team of Region IX to communicate ongoing information regarding programs and services. We welcome your input and comments which you can post at the bottom of the Blog.
Tuesday, December 2, 2014
Leadership Meeting 12/2/2014
Tuesday, November 18, 2014
Leadership meeting 11/6/2014
Agenda
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Decisions/Actions
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Mission Statement
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A leader in innovative educational services supporting schools and communities
with maximum opportunities
Mission approved
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Survey Results
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-Mary handout on understanding results-
-Roy Presents: 43 replies out of 65 employees
1 division with 0 replies
-An ONI is a tool to use for making organizational improvements & not to be used as a blame game
-plan will be to work on organizational gaps and to spend time moving forward to look at departmental reports and gaps and strategize for department and organizational shifts to adjust the gaps to be acceptable.
-Teresa suggests that this document is a starting point for starting conversations and relationship building.
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Scheduling training rooms
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Posted events coordinator position internally -
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Equipment checkout
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Check out equipment & supplies thru Fred Romero only.
in Freds absence - A plan will be developed.
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R9 Accountability
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Statewide On-Line Learning Support
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Continue or Discontinue support for Statewide online learning -
Provide single user pricing, or district level pricing at a per person rate. - suggest $50.00 per person.
Pricing for our internal professional development - we have a district(dexter) outside of Region IX using the site.
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Phone
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Fred is in charge of phones.
Head Start phone issues would be solved by going back to their old phone# as primary phone.
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Staff meeting for December
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12/18/2014 - 12 to 2pm - come have lunch
Ed Svc - Salads
Dev Svc - Vegetables
HS - Deserts
SBHC - Drinks
Tech -
WIA - Paper Goods
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Reports-Verbal
Heads Up - Celebrations -
Info for whole organization
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Please type your department comments below:
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Education Services:
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CPI- November 7 and December 5. In the process of scheduling another initial and one more refresher course for after winter break. Several requests for SAT/ RtI training, including FBA/BIPs. Also requests for training on social stories.
Diagnosticians have the opportunity to attend training on the WJIV November 10th.
Related services are meeting monthly, with different providers presenting on the best practices for autism.
Training on STAR and Links curriculum for autism was a success!
Child find will be planning for spring kindergarten registration and child find round ups.
Carl Perkins, working with POS to get advisory meetings scheduled in November.
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Developmental Services:
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Staff has completed training on State IFSP, TTA policies/procedures, IDA Institute.
Likis updating DS program policies/procedures to reflect State DOH/FIT regulation changes/updates
Professional Development Opportunities:Frankie-Teach Scholarship
Carolina-Home Visiting, Service Coordination All-IFSP Development/EI Outcomes & Strategies
Record referrals currently: working quickly to expedite all referrals. This has significantly impacted DS budget, which is a good thing.
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Technology Services:
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Head Start
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Human Resources/Events Facilitation:
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Sign-out sheet in Events storage room
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School Based Health Services:
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-SOS has been implemented for RHS. Working on dates for RMS and Carrizozo in the spring. Natural Helpers were trained.
-GBG up and moving in SVP and for outlying schools.
-Operational Plan for OSAH complete and moving toward RFP coming this month.
-SBHC strategies for SCHIP chart reviews
-the square form has been updated and given to Mary to get approval of changes from Coordinating Council.
-Youth Advisory Council beginning steps starting this month.
-Staff has attended Light the Fire 11-29-14 with 45 students from area schools.
-Barb did an interview with NM in depth out of ABQ regarding Suicide prevention.
-Attended two health fairs one at ENMU and LCCHC at Mescalero.
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WIA:
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As a result of several audits, we have implemented a QA process that is proving to be efficient and a good training tool. October was a huge month of learning new processes and procedures and the staff excelled in support and collaboration. They are becoming a strong team. November 3-7 is another state review that is in preparation for a Federal review this winter.
We have completed training this month that is enabling us to be completely paperless. WIA staff transitioned seamlessly.
A new process for paying the WIA participants is being developed. We are finding it necessary to move back to the direct deposit. Hoping this will be implemented by Jan. 1, 2015
Enrollment is coming back up due to the great staff that is in place and the ability to step away from the paper file process and spend more time in the field. Duplication of case management is almost none.
The EAWDB meeting is the 18th of November and they should make a decision on how to award the WIA contract for July 1, 2015
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Fiscal:
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In sight of Teresa’s resignation, which we are very sad about, an Administrative move has been done with Fred, he will now be the Personnel Services Manager which encompasses HR, PR, benefits, and Risk Management. We currently have an in house position open for Events Coordinator, which will oversee and be in charge of event facilitation.
Google Docs: Travel Flow Chart and Purchasing Flow Chart
Travel- requests you put in Who What Where When Why
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PLC Topic: Leadership Training
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Visions Training - reporting
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Topics and actions for next meeting:
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Planning for Staff meeting on the 18th
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